Home > Privacy Policy


1. Collection and use of personal data

A. Purpose of processing and legal basis The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing information as regards additional services. You can opt-out from receiving these at any time by clicking “unsubscribe” when you receive these communications from us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards. We must have a legal basis to process your personal data. The legal bases we rely upon to offer our work-finding services to you are: • Your consent, where required; • Where we have a legitimate interest ; • To comply with a legal obligation that we have; • To fulfil a contractual obligation that we have with you. B. Legitimate interest This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows: • Managing our database and keeping client records up to date; • Contacting you to seek your consent where we need it; • Giving you information about similar products or services that you have used from us recently; C. Statutory/contractual requirement The Company has certain legal and contractual requirements to collect personal data Our clients may also require this personal data, and/or we may need your data to enter into a contract with you. If you do not give us personal data we need to collect we may not be able to continue to provide services to you.

2. Information to be provided when data collected not from the data subject

Personal data: • Name, address, mobile no., email Source of the personal data: The Company sourced your personal data/sensitive personal data: • From data provided by you and from major websites including LinkedIn • Software providers who we use to support our services • Cookies listed in section 7 This information came from a publicly accessible source.

All electronic transactions you make to or receive from us will be encrypted using SSL.

Of course, data transmission over the internet is inherently insecure, and we cannot guarantee the security of data sent over the internet.

3. Overseas Transfers

The Company will not transfer the information you provide to us outside of the United Kingdom

4. Data retention

The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time. We will only keep your information for as long as is legally required by regulatory authorities. Where the Company has obtained your consent to process your personal/sensitive personal data, we will do so in line with our retention policy. Upon expiry of that period the Company will seek further consent from you. Where consent is not granted or where you are no longer a Client then the Company will cease to process your personal data/sensitive personal data.

5. Your Rights

Please be aware that you have the following data protection rights: • The right to be informed about the personal data the Company processes on you; • The right of access to the personal data the Company processes on you; • The right to rectification of your personal data; • The right to erasure of your personal data in certain circumstances; • The right to restrict processing of your personal data; • The right to data portability in certain circumstances; • The right to object to the processing of your personal data that was based on a public or legitimate interest; • The right not to be subjected to automated decision making and profiling; and • The right to withdraw consent at any time. Where you have consented to the Company processing your personal/sensitive personal data you have the right to withdraw that consent at any time by contacting the Compliance Officer via email to contactus@landregistrydocuments.org. Please note that if you withdraw your consent to further processing that does not affect any processing done prior to the withdrawal of that consent, or which is done according to another legal basis. There may be circumstances where the Company will still need to process your data for legal or official reasons. Where this is the case, we will tell you and we will restrict the data to only what is necessary for those specific reasons. If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary. You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

6. Automated decision-making

Not applicable.

7. Log Files

We use IP addresses to analyse trends, administer the site, track users’ movements, and to gather

8. Links to external websites

The Company’s website may contains links to other external websites. Please be aware that the Company is not responsible for the privacy practices of such other sites. When you leave our site we encourage you to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by the Company’s website.

9.Sale of business

If the Company’s business is sold or integrated with another business your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business.

10.Data Security

The Company takes every precaution to protect our users’ information. In addition we do not store any financial or critical information about individuals or companies. All details provided are stored on a secure remote server or secure external service providers that are monitored. Access to your information is available to you through by contacting us by email. Only employees who need the information to perform a specific job are granted access to your information. The Company uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/ the Internet is not entirely secure and for this reason the Company cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/ the Internet. If you have any questions about the security at our website, you can email the Compliance Officer at contactus@landregistrydocuments.org

11.Changes to this privacy statement

11.Changes to this privacy statement We will update this privacy statement from time to time. We will post any changes on the statement with revision dates. If we make any material changes, we will notify you.

12.Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Compliance Officer at contactus@landregistrydocuments.org You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.